Graduate Supervision

Mutual respect and a high level of professional integrity are fundamental to a good relationship between a supervisor and a student. What follows are a few general guidelines to help foster that relationship. For more information on supervising graduate students, visit the.

1. Responsibilities of Supervisors

2. Responsibilities of Students

3. Expectations of the Supervisor

4. Expectations of the Student

Responsibilities of Supervisors

To be familiar with the regulations and standards of Graduate Studies and the academic unit, especially as they pertain to the conduct of research and the production of the thesis, and to ensure that the student is aware of these regulations and standards
To be aware of and abide by the university policies on conflict of interest, sexual harassment and research ethics
To assist the student in identifying a suitable research topic and (where appropriate) setting up a program of study
To assist the student in the interpretation of research materials
To be available for regular and timely consultations with students and to provide notification of lengthy absences and the support mechanisms available under these circumstances
To convene meetings of the advisory committee as agreed with the student
To agree to continue supervision when on leave, or to assist the student in making arrangements for supervision during the period of the leave
To assist students in seeking financial support, especially in writing letters of good quality in support of scholarship and fellowship applications (e.g., well-written, informative, typed, on university letterhead), and to inform a student if a supportive letter cannot be written
To read portions of the thesis submitted by the student in a timely fashion and provide constructive suggestions especially vis-a-vis difficulties or deficiencies perceived in the draft
To indicate clearly when a draft thesis is in acceptable condition for examination or, if it is clear that the thesis will not be examinable, to advise the student in a timely fashion
To complete the supervisor’s section of the annual audit form required by the Graduate Studies
To discuss with the student as early as feasible any potential joint authorships or joint ownership of data or patents which might arise, provide a written version of any understandings reached on these matters, and also ensure that student contributions to publications are adequately acknowledged. (Granting agencies and major journals have guidelines which cover some or all of these items)

A note about cross appointments: If you are interested in supervising a student in another discipline, you may .

Responsibilities of Students

To choose, with the supervisor’s help, a research topic which the supervisor considers to be suitable and which he/she is competent to supervise
To work systematically and within agreed deadlines, as far as possible, in order to meet the program deadlines specified by the regulations of Graduate Studies
To be well prepared for meetings with the supervisor
To submit to the supervisor all research materials as requested, and, at the agreed times, drafts of parts of the thesis for comment
To give serious attention to the advice and direction of the supervisor
To realize that the supervisor has duties and commitments that may delay access at short notice or slow down the return of a draft
To acknowledge direct assistance of material drawn from other scholars and researchers
To produce a thesis which meets the specifications and standards of Graduate Studies and the academic unit
To submit the thesis to the judgment of the academic unit via the examination procedures specified and to abide by the judgment of the examiners, subject to any appeal on grounds of procedural irregularities

Expectations of the Supervisor

To expect the student to pursue the agreed research topic, unless a change has been mutually agreed upon
To expect the student to give serious attention to advice concerning perceived deficiencies in the research and the thesis, and to receive a reasonable explanation when this advice is not followed
To terminate supervision if the student is not displaying a reasonable effort, fails to heed advice on changes deemed essential, or changes the agreed thesis topic without consent
To have contributions to the thesis appropriately and clearly acknowledged
To have permission from the author for the research set out in the thesis to be used as part of the larger project, when the student has produced the research as a research assistant employed on the larger project (with the understanding that the student will retain scholarly credit)

Expectations of the Student

To be assisted by the supervisor in developing a clear and feasible research topic and in solving problems and assessing progress as the work develops
To be assisted to a clearer understanding of the substantive and formal requirements of a thesis (e.g., length, methodology, validation of topic, degree of originality, especially in Master’s theses)
To receive within a reasonable time frame a fair and thorough assessment of both the drafts and the completed thesis, and clear explanations of negative comments
To be permitted to seek a new supervisor if it can be clearly shown that the supervisorial relationship has broken down or if the student and supervisor cannot agree on a suitable research topic (although it is understood that an academic unit cannot guarantee a suitable replacement in every circumstance)
To be protected from arbitrary changes in research direction which are detrimental to the timely completion of the thesis
To have contributions to the thesis fairly reflected in the attribution of authorship of publications and of patents
To be permitted to submit a thesis for examination even if the supervisor is not satisfied, providing the work conforms to the guidelines and regulations laid down by Graduate Studies and the academic unit

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