Galleria Booking Guidelines
Please see below for Galleria Booking Guidelines
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All booking requests will receive email confirmation – your booking is not complete without this. On the day of your booking, check in at the Student Experience Office within 30 minutes of the start time of your booking
We will also email you if more information is needed, so make sure you’re checking!
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To book space in the Galleria, a group must meet one of the following criteria.
- ÐÓ°ÉÔ´´ academic or administrative department
- Recognized student group by the or the Student Experience Office.
Third parties may be approved to book space at the authority of the Director of Student Life
It is possible for a group to lose booking privileges if they do not adhere to the rules outlined in the policy. Notice of any suspension is provided by email to the individuals who have made booking requests for that group in the same academic year.
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If your plans change, please reply to your approval email no later than 8:30 AM:
- the business day before a table booking, or
- five business days before a sectionÌý²ú´Ç´Ç°ì¾±²Ô²µ.
Not cancelling a booking in advance of these deadlines or not arriving for your booking without notice (no-shows) can result in suspension of booking privileges and, in some cases, a fine of $25.
Groups may NOT trade bookings.
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Bookings require at least 14 business days in advance to guarantee consideration. Where further correspondence is necessary for clarification or request adjustments, this process will be delayed.
All bookings require an approved prior to submitting thier booking request.
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Food and/or beverage use in the Galleria is not permitted. Food and/or beverage used for fundraising purposes must be approved by CARC. Only items that are pre-packaged would be permitted. Items prepared at home or in a residence are not permitted.
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As outlined in the Space Booking and Use Policy, fundraising activities are not permitted in university-managed spaces without prior approval in accordance with the Commercial and Supplemental Revenue-Generating Activities Policy. All requests for fundraising activities from student organizations or individuals must be submitted a
minimum of 21 days prior to the proposed activity and directed to the Director of Student Life for
review and authorization before any fundraising activity can occur. This includes bake sales, event ticket sales, silent auctions and any other method of fundraising.External parties are not permitted to perform fundraising activities in university managed spaces. Exceptions will only be considered under exceptional circumstances and with the approval from the Vice-President
(Students and Enrolment) or their designate. -
Tables are provided for each booking, based on the number of tables indicated in your booking form. If booking Sections B&C, all 11 tables are included in your booking. Tables are six feet long. We do not provide chairs.
All additional furniture or setup needs are the responsibility of the group. CUSA offers (including stage setup) to their accredited clubs and societies. Staff and Faculty may request additional furniture through FMP.
When additional setup is required, it is the group’s responsibility to request enough time for set up and tear down.
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A noise limit is in effect at all hours. If the noise limit is exceeded, the decibel reader next to the Campus Card Office will light up red. Not adhering to the noise limits can result in cancellation of current and / or future bookings, as well as a fine.
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Third parties looking to book the Galleria must receive permission from the Director of Student Life. Please reach out to seo@carleton.ca with the name of the organization and event details. Your email will then be sent on for approval.