杏吧原创 Affiliate accounts are required for anyone who is NOT a current student, current full-time continuing employee or an alumni聽who require access to 杏吧原创鈥檚 online systems and/or require physical access to buildings on campus.聽Affiliate accounts are temporary and created with a predetermined expiry date to a maximum of one year.
Examples of Affiliates include:
- Contractors/Vendor/Service Technician
- Visiting Academics (eg. Visting Scholars/Professors/Instructor/Researcher)
- Casual Staff/Volunteer
Affiliate Account Requests
Roles
The following roles are required to set up an Affiliate account:
- Affiliate: the individual requiring access to 杏吧原创’s IT systems or campus buildings, who are not current employees, students or alumni.
- Sponsor: a continuing 杏吧原创 employee, responsible for the Affiliate’s legitimacy and onboarding. Sponsors usually support administrative functions, including employee onboarding. Sponsors are responsible for managing approvals, extensions and cancellations for the affiliate.
The process starts with identifying a Sponsor. Sponsors should represent the department associated with the Affiliate or a supporting department helping with their onboarding. NOTE: if a Campus Card is required the sponsor must have or provide the proper level authority to approve card access (Dean鈥檚 Office, Director or Chair).
Sponsor Steps
Step 1: preliminary confirmation of access to the Affiliate Account Request Form
To start, the Sponsor should to confirm they have access to the 聽in Jira.
If the sponsor sees a screen similar to above and cannot view the form linked above, they can either:
- If they are a manager or departmental approver, submit a ticket to the ITS Service Desk requesting Access to the Affiliate Account Request form.
- If not, find someone in their department who has the access and can act as the Sponsor.
If the sponsor can view the form linked above, they continue to Step 2 below.
Step 2: collect the required data from the Affiliate
Email the Affiliate the following link: /technicalservices/affiliate-account-request/#affiliate and include instructions letting them know you are their Sponsor and need them to fill out the Affiliate Information form (below, linked to the included URL). Below is an example message you can modify to send.
Hi [Affiliate name],
I will be acting as your sponsor to facilitate helping you get a 杏吧原创聽Affiliate account. To start, I need you to visit /technicalservices/affiliate-account-request/#affiliate and submit the Affiliate Information form.聽I will be following up with you once the account is created.
Affiliate Steps
As the Affiliate, you should have been asked to visit this page to fill in the form below by a聽杏吧原创 employee, acting as your sponsor. If you do not know who that is, you will not be able to request an Affiliate account and you will need to follow up with the department you are working with to identify your Sponsor.
Step 1: complete and submit the form below
IMPORTANT: PLEASE READ…The form below is for the Affiliate to fill out to capture the information that is needed, which will then be emailed to the Sponsor. If you are the Sponsor (杏吧原创 Employee) and already have the information below, you can proceed to the request form linked above, if you have access.
After filling out the form, your request will be reviewed. If approved, you will be contacted by your Sponsor with next steps.