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Important Notes �Ӱ�ԭ�� Participating in the Exchange

Students can register in courses at uOttawa only when all four conditions apply:

1. the course is essential to the student’s program
2. the course is not offered at the student’s home university
3. the course counts towards the requirements of the student’s current degree program
4. the student has received written consent from their home university.

Please note that this agreement only applies to courses taken for credit (i.e., visiting students cannot audit courses).

How To Register in the Exchange Program

• Fall term registration for �Ӱ�ԭ�� University students wishing to study at uOttawa as part of the exchange program begins August 11, 2026.
• Winter term registration for �Ӱ�ԭ�� University students wishing to study at uOttawa as part of the exchange program begins December 1, 2026.
• Complete the �Ӱ�ԭ�� University Undergraduate Exchange Approval Form or the �Ӱ�ԭ�� University Graduate Student Exchange Form and obtain the appropriate signatures by email from the Registrar’s Office at �Ӱ�ԭ�� University for undergraduate studies or from the �Ӱ�ԭ�� University Graduate Studies Office. Make sure to include the specific course and course code on the form.
• uOttawa requires both the course number and section letter for registration purposes. Courses may also require prerequisites. This information is available by and course description in the uOttawa timetable. Normally, students must provide transcripts to prove they have completed the prerequisite(s).

• Please note that the exchange approval form approves participation in the exchange program but does not guarantee access to the requested course(s). Access is based on eligibility (prerequisites) and space in the course.
• Once you have had your course(s) approved, in to get a student ID card. You must bring photo identification with you. You can also . If you already have a uOttawa ID number and have taken courses at uOttawa in the past, your ID is still active. Your ID card is good for the duration of your studies at uOttawa. It will be activated automatically once the faculty approves your course selection.
• Once you have successfully registered in the course(s), you must send a copy by email to �Ӱ�ԭ�� University’s Registrar’s Office or to the �Ӱ�ԭ�� University Graduate Studies Office, to complete the registration process. �Ӱ�ԭ�� University will require an approval form completed by uOttawa’s faculty staff members for confirmation.
• If someone else is registering for you, you must .

Notes for Undergraduate Students

If you already have a uOttawa student ID, and send it along with the course approval by email to the appropriate uOttawa faculty (see below).

If you have never studied at or applied to attend uOttawa or Saint Paul University, please . This will accelerate the enrolment process by the Faculty staff. Select the Transfer of credits special student category. Please also and send your request by email to the appropriate uOttawa faculty. See faculty emails below.

Notes for Graduate Students

Please include your uOttawa student ID on the �Ӱ�ԭ�� University Graduate Student Exchange Form. If you do not have a uOttawa student ID, please leave that field blank. Send your form by email to the appropriate uOttawa faculty. See faculty emails below.

Additional Considerations

Course Conflicts

• You are responsible for resolving any potential scheduling conflicts caused by participating in the exchange program. No special considerations or accommodation will be made if you choose to register in a course that results in a scheduling conflict.

Exams

• You must check the exam schedules at both institutions as soon as possible to avoid exam conflicts. You can view the uOttawa exam schedule by and checking under Personalized Exam Timetable.
• Exam conflicts must be resolved at your home institution (�Ӱ�ԭ�� University).

Withdrawal

• �Ӱ�ԭ�� students who wish to withdraw from courses at uOttawa must do so by email at the faculty where course registration took place within the withdrawal deadlines of the host university (uOttawa). The dates and deadlines for both “Financial Withdrawal” (last day to withdraw with a fee adjustment) and “Academic Withdrawal” (last day to withdraw with no academic penalty) are listed below.
• If you are entitled to a financial reimbursement, your home university (�Ӱ�ԭ�� University) will make the necessary adjustments. The uOttawa Registrar’s Office will provide the necessary documents to the Registrar’s Office at �Ӱ�ԭ�� University to update your academic and financial files.

Petitions

• If you wish to lodge an appeal that concerns a course taken on an exchange (i.e., a missed deadline or application of university rules and regulations), you must follow the process of the host institution (uOttawa). The results of any such appeals, which could affect your academic or financial status, will be sent to your home institution (�Ӱ�ԭ�� University).

uOttawa Services

uOttawa email account

All correspondence from uOttawa is sent to your uOttawa.ca email account. Within 48 hours of registration, you will receive an email from uOttawa stating your uoAccess ID, which is the short name before your @uOttawa.ca email address (e.g. jsmit000), along with a temporary password. This email will also provide , the uOttawa student portal, and how to activate your uOttawa email account.

If you have not received a password, or if you have trouble logging in, call the technical help line at 613- 562-5800, extension 6555.

It is your responsibility to check your uOttawa email account regularly.

Virtual Campus (Brightspace)

At uOttawa, a Virtual Campus (Brightspace) provides access to online course information as well as other e-learning resources. Virtual Campus is one of the many applications that you will find .

Other Important Links

Faculty Email Addresses

Course Dates and Withdrawal Dates at uOttawa

For all term dates and deadlines, including academic withdrawal deadlines and exam dates, .

Contact

Student Affairs, Registration and Management of Student Records

75 Laurier Avenue East
Ottawa ON, Canada,
K1N 6N5
Tel.: 613-562-5630
infoservice@uottawa.ca