1. BigBlueButton Deprecation and Crosswalk to Zoom
   1. Tips for Saving BigBlueButton Content
   2. Crosswalk Feature Table
2. Zoom Equivalents in Detail
   1. Scheduling meetings
   2. Security
   3. Recordings
   4. Roles
   5. Scheduling meetings for others to host
   6. Breakout Rooms
   7. Communication
   8. Sharing Content
   9. Polling
3. FAQ
4. Additional Support

杏吧原创

BigBlueButton Deprecation and Crosswalk to Zoom

The BigBlueButton Crosswalk document was created to aid 杏吧原创 users in transitioning to Zoom. In May 2023, BigBlueButton (BBB) reached end of life in Brightspace at 杏吧原创.For more information see the support page on BBB end of Life. Brightspace users are no longer able to create and host new BBB sessions in their course. Instructors are encouraged to transition to Zoom for their online classes and meetings.

→Watch the video tutorial for an overview of how to migrate videos from BBB to Zoom.

TLS is here to help! If you are interested in booking a consultation, or have any questions regarding this change, please open a support request via the . For additional resources on using Zoom in Brightspace, please visit our Zoom in Brightspace support page. 

Tips for Saving BigBlueButton Content

• Saving the In-meeting Chat: For recorded meetings, the Public Chat appears in both the Video and Presentation versions of the BBB recording. You can highlight and copy the Public Chat window and then paste it in a word processing document.
• Saving Shared Notes: When the Shared Notes tool is used in a recorded meeting, a Formal Notes Html link appears on the joining page alongside the link to the recordings. Clicking this opens up the Shared notes in a new tab as an html document that can be copied or downloaded.
• Naming Recordings: BBB recordings all save with the same generic name. As such, we recommend renaming the files at the time of download with the following information:
  • Course code (e.g., PSYC3000A)
  • Date of recording (e.g., Fall 2022, or 22-09-30)
  • Topic (if known) (e.g., Lecture 1, or Week 7)

Crosswalk Feature Table

BigBlueButton users can use the crosswalk document below to help understand the transition to Zoom and what features the tool supports. The table below shows the most used BigBlueButton features, as well as their Zoom equivalents. Additional resources for each use case indicated below are available in the Resources column. A more detailed explanation of each feature equivalence is located below the table in the Zoom Equivalents in Detail section.

Zoom Equivalents in Detail

This section includes the most used BigBlueButton features, their Zoom equivalents, and an explanation of how the equivalent features function. Additional support resources for every feature are listed within each feature topic.

Scheduling meetings

In BigBlueButton, scheduling meetings works by creating meetings in the course page. Meetings have a capacity of 100 participants.

Zoom meetings work using LTI’s. Zoom LTI is accessible via Tools in the Brightspace navbar, and it can also be inserted directly into a Module. Zoom LTI in Brightspace syncs with your account in the web portal and Zoom Desktop Client. Zoom meetings have a capacity of 300 participants.

For more information on creating Zoom meetings in Brightspace, please see our support page TLS: Zoom in Brightspace.

Security

In BigBlueButton, only students enrolled in the course can access the meeting. Users’ registration info is used for accurate attendance.

In Zoom, each Zoom LTI dashboard is particular to a course; it verifies that the user is enrolled in the course and signs them into their 杏吧原创 Zoom account.

More information on Security settings in Zoom can be found on our support site: TLS: Zoom privacy and security.

Recordings

BigBlueButton meetings can be recorded. Recordings appear on the joining page for that meeting. 

Zoom cloud recordings are simultaneously sent to your Kaltura MediaSpace. From there, recordings can be embedded into any area of a course page. Zoom recordings will also appear under a different tab in the course’s Zoom LTI. 

More information on Zoom recordings in Brightspace can be found on our support pages: Uploading Zoom and BigBlueButton Recordings to MediaSpace. For instructions on how to migrate your BigBlueButton recordings to Kaltura MediaSpace, visit the Migrating BigBlueButton Recording Files page. For help using Kaltura Mediaspace, please see our support page: Using Kaltura MediaSpace.

Roles

The table below outlines the roles available in BigBlueButton and the equivalent roles in Zoom. A brief overview for each role is also included to compare capabilities.

More information about roles in Zoom and their capabilities can be found on the Zoom Support page: .

Scheduling meetings for others to host

Instructors can create BigBlueButton meetings for others (TAs or students) to host by themselves. 

In Zoom, TAs and students can create their own meetings. All faculty, staff, and students with active MC1 credentials are provisioned fully licensed 杏吧原创 Zoom accounts. 

For more information of how Zoom account provisioning works at 杏吧原创, please see our support page, TLS: Zoom account provisioning.

Breakout Rooms

In BigBlueButton meetings Instructors can create up to 24 additional spaces in a meeting for small-group discussions/activities. 

Zoom allows Hosts and Co-Hosts to create up to 50 additional spaces in a meeting (also called Breakout Rooms). Hosts also have the option to assign participants randomly or manually into Breakout Rooms, as well as the option to let users choose their own Rooms. Rooms can be created in the meeting by any Host or Co-Host, or in advance through the Zoom LTI. 

For more information on using Breakout Rooms in Zoom, please see the Zoom support page, .

Communication

In BigBlueButton, Users can activate their microphones and webcams, participate in and download the Public Chat, and engage non-verbally using Reactions. 

All of the Big Blue Button interaction features listed are available in Zoom, and can be toggled by users from their icon tray. Permissions for many of these features are tiered and can be restricted by Host and Co-Hosts. 

For more information on Communicating in Zoom, please see the Zoom support  resource pages: , , , and .

Sharing Content

In BigBlueButton, the Presenter can upload a document, share their screen, or share an external video. The default slide deck and uploaded documents can be annotated. 

In Zoom, presentation documents cannot be uploaded to a meeting. Hosts and Co-Hosts can use the Share Screen option from their icon tray for presenting documents and other content. 

Basic screen sharing options in Zoom: 

• Share monitor display(s) 
• Share application views 
• Share Whiteboard 
  

Advanced screen sharing options in Zoom: 

• Share a portion of your monitor 
• Share an audio or video file from your computer
  

Annotation tools are available for the presenter, and permission to use them can be extended to all participants. Any Share Screen materials can be annotated.

For more information on Screen Sharing in Zoom, please see our support page Zoom: Screen Sharing and Annotation.

Polling

In BigBlueButton, Presenters can create multiple choice and text box quizzes on the spot. Results can then be displayed for all participants. 

In Zoom Hosts and Co-Hosts can create quizzes on the spot during a meeting. Hosts can create polls in advance when scheduling a meeting. Zoom meeting Hosts have the option to save questions to a library for use in other meetings. 

In Zoom, Polls fall into two categories: Basic and Advanced.

Basic Poll Types in Zoom: 

• Single Choice 
• Multiple Choice
  

Advanced Poll Types in Zoom: 

• Matching 
• Order/Rank 
• Written Answer
  

Several questions can be asked in a single poll. Results can be shared with participants after the poll is closed. A record of participants’ responses can be accessed through the Zoom LTI after the meeting. 

For more information on using polls in Zoom, please see our support site .

FAQ

Below is a List of some Frequently Asked Questions regarding the BigBlueButton Deprecation. For a complete list of FAQ’s please visit the BigBlueButton Deprecation FAQ page.

Additional Support

Teaching and Learning Services (TLS) is here to help! Consultations are available to assist with this transition. If you are interested in booking a consultation, or have any questions regarding this upcoming change, please open a support request via the  . For additional information about Zoom and its features, please see our Zoom Support Site.

1. Setting up Zoom in Brightspace
2. Managing Zoom in Brightspace
3. Zoom Training is Online
4. Zoom Support

杏吧原创

The Zoom integration with D2L Brightspace allows you to set up, schedule, join, and launch meetings from within the Brightspace learning environment. Teaching and Learning Services supports instructors and staff via the  for online classroom support and general help with Zoom. You can also visit the Zoom at 杏吧原创 support site for more instructions and support resources.

Zoom Training is Online

TLS has curated a playlist of  to assist instructors with using Zoom for online teaching. From 杏吧原创 University specific topics to general Zoom topics, this playlist is a great starting point for Zoom users looking to build their web conferencing skills

Need help with setting up Zoom? Submit a support request via the and we’ll help get you started.

Zoom Support

1. 杏吧原创 Zoom Support Contact Information
2. Student Technical Support
3. Zoom’s Official Support Site 

杏吧原创

杏吧原创 Zoom Support Contact Information

Hours of Operation: While classes are in session: 8am – 10pm Monday-Thursday, 8am-5pm Friday. 8:30am – 4:30pm when classes not in session.

Student Technical Support

Student support for educational technology applications is provided by the ITS service desk. Student-specific Zoom resources can also be found on the 杏吧原创 Online website.

Zoom’s Official Support Site 

The is your best resource for all things Zoom. Their short, modular tutorial videos and instructions are designed to help you easily find the support you’re looking for.

1. Scheduling a Zoom Meeting within Brightspace
2. Inviting an 杏吧原创 user not enrolled in your Brightspace Course to your Zoom meeting
3. Need help with Zoom?

杏吧原创

Zoom is a an external web-conferencing tool that can be connected to a Brightspace course. Zoom syncs with registered Zoom.us accounts to provide instructors and students with access to the following:

• Meeting information, including the ID and date.
• Meeting links to join your Zoom session.
• Meeting Recordings.

→For more Zoom in Brightspace instructions, see Managing Zoom in Brightspace.  

Scheduling a Zoom Meeting within Brightspace

Zoom meetings can be scheduled directly in Brightspace. The process is similar to scheduling a new meeting in zoom.us or the Zoom app. This section will explain how to schedule a Zoom meeting in your Brightspace Zoom dashboard.

1. Log in to with your My杏吧原创One credentials.
2. On the Brightspace homepage, locate your course in one of the following ways:
   • Click on the course tile under the My Courses widget.
   • Click the Course Selector Grid  and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.
3. In the navbar, click Tools.
4. Select Zoom from the drop-down menu.
5. Click the Schedule a New Meeting button. You will be taken to the Schedule a Meeting page.
6. Enter the following meeting details:
   1. Topic – Enter a meeting name.
   2. Description (Optional) – Enter a meeting description.
   3. When – Select a date and start time for your meeting
   4. Duration – Enter how long you estimate the meeting will take.
   5. Recurring (Optional) – Check this box if you plan on creating a recurring meeting. More options will appear for you to configure the date and time.
      

      NOTE: Scheduling a Recurring Meeting with a “daily, “weekly”, or “monthly” recurrence will automatically create a corresponding entry in the Brightspace Calendar Tool. Scheduling a “recurring” meeting with “no fixed time” will NOT generate an entry in the calendar tool. Should you wish to add a “No Fixed Time” entry to the Calendar tool, you must enter it manually. If you have a Passcode set for a fixed meeting or a meeting with fixed recurrences, ensure that the “Embed passcode in invite link for one-click join” is enabled in your personal settings at  so that students joining through the Calendar entry are not required to know the passcode.

   6. Registration (Optional) – Check the Required box if you want participants to register for the meeting in advance.
   7. Security – Enable or disable the following settings:
      • Passcode – Select this option to enable a password for your meeting. If selected, you will be prompted to enter a meeting passcode.
        

        NOTE: When using a meeting Passcode, ensure that the “Embed passcode in invite link for one-click join” is enabled in your personal settings at .

      • Waiting Room – Select this option to enable a waiting room for your meeting, If selected, the meeting host will need to manually admit participants into the meeting.
      • Require Authentication to Join: 杏吧原创 University Account – If enabled, participants who have not signed into Zoom using their MC1 credentials will not be able to join the meeting.
        

        NOTE: We recommend enabling the “require authentication to join” setting for your Zoom meetings to ensure that only users who have securely signed in to their 杏吧原创 account can join. For instructions, see Zoom Privacy and Security.

   8. Video – Determine whether you want the meeting to start with video automatically on or off for the host and participants.
   9. Audio – Determine whether participants can join via telephone, computer audio, or both. The default setting is both, which gives participants the option to join the meeting with audio connected either over the phone or their computer.
   10. Meeting Options – Enable or Disable the following settings:
       • Enable join before host (default setting) – This settings allows participants to join the meeting before the host. Deselect the checkbox if you do not want participants to join before the you launch the meeting as the host.
       • Mute participants upon entry – Selecting this box automatically mutes participants’ audio when they join the meeting. Participants can unmute themselves at any time once they have joined the meeting.
       • Use Personal Meeting ID – Select this option if you want to use your Personal Meeting ID. If you do not select this option, a unique meeting ID will be generated.
       • Record the meeting automatically – Select this option if you want your meeting to be automatically recorded when you start the meeting. You can then select whether you want the recording to be stored in the Cloud or on the Local Computer.
   11. Alternative Hosts (Optional) – Provide the email address of a participant who you will allow to serve as host in your place if you are unable to join.
       

       TIP: If you would like to have a Teaching Assistant or alternative Zoom host to help moderate your Zoom meeting, enter their email address within the Alternative Host area. The host must have a Pro License and their email must match their Zoom account login. It is recommended to confirm the email address with your alternative host.

7. Click Save.
8. You will see a meeting confirmation page, which includes buttons to add the meeting to a Google, Outlook, or Yahoo calendar. There is also a Join URL that can be copied and pasted into a communication to students.                   

Inviting an 杏吧原创 user not enrolled in your Brightspace Course to your Zoom meeting

1. Create a Zoom meeting by following the steps outlined in the Scheduling a Zoom Meeting instructions.
2. Once you have created your meeting, navigate to the meeting page in your Brightspace course module.
3. Select the meeting link.
4. Locate the Join URL.       
   This URL can be copied and pasted. Use this URL to invite 杏吧原创 University attendees not enrolled in your course to your meeting. If you need to invite a guest external to 杏吧原创 to your meeting, use the feature.

1. Importing and Disassociating Zoom Meetings into Brightspace
   1. Importing a Zoom Meeting into Brightspace
   2. Disassociating a Zoom Meeting from a Brightspace Course
2. Need help with Zoom?

杏吧原创

You can manage your course Zoom meetings from your Zoom dashboard within D2L Brightspace. From your Zoom dashboard, you can start or join a meeting, access your Zoom recordings, as well as access your Personal Meeting Room ID/Link to share your zoom meeting information with course participants.

→For more Zoom in Brightspace instructions, see Setting up Zoom in Brightspace

Importing and Disassociating Zoom Meetings into Brightspace

You can then use it to import existing meetings associated with your Zoom Pro Account. You can manage settings for imported meetings directly in Zoom in the same fashion as those created in Brightspace.