Scheduling and Examination Services is pleased to announce that the 5th annual CU Administrator’s Conference will take place December 11th-14th, 2023 on the theme of Data collection and Analysis. This year鈥檚 events will be presented in a combination of in-person and virtual formats. For in-person events, there will be an option to join via Zoom.
Check out this year’s agenda below or skip to the feedback page! Conference videos and slides are available .
Questions? Please contact Alla Zakurdaeva
What our attendees had to say:
鈥淚 felt that the sessions I attended were very detailed and informative. I also felt that they were well organized so that the topics related well to each other.鈥�
鈥淰ery informative. Some new info, some refreshers, but all very helpful. I really appreciated the broad range of workshop topics. And really great to connect, if only virtually, with colleagues.鈥�
鈥淪ES continues year after year, day in and day out to provide needed information and refresher sessions to those at CU who rely on this information to do their jobs carefully and accurately.鈥�
Day 1: Monday December 11, 2023
Session 1: 8:45-10:00
Keynote
Suzanne Blanchard, Vice-President (Students and Enrolment) and University Registrar
Guest speaker: Elio Velazquez, Director, Program Management AI/ML at IFS 鈥淎rtificial Intelligence: What It Can Do for You?鈥�
Format: In-person + Zoom
Location: NI 4020
Coffee Break 10:00-10:30 (snacks and drinks provided)
Session 2: 10:30-12:30
2023/24 Timetable Post-Mortem and Best Practices
Julia Piatigorskaia-Teplit, Timetabling Officer, Scheduling and Examination Services, and guest speakers:
– Sarah Anne Szabototh, Department/Institute Administrator, Biology/Biochemistry “Registration Numbers, Summary from Banner鈥�
– Sarah Cleary, Departmental Administrator, Department of Law and Legal Studies 鈥淏est Practices: Collecting Timetabling Information鈥�
– Dawn Bjornson, Departmental Administrator, Department of Economics 鈥淏est Practices: Timetable Review upon Release鈥�
– Mylien Reid, School Administrator, School of Computer Science 鈥淏est Practices: Collecting Delivery Method/Label Info鈥�
Format: In-person + Zoom
Location: NI 4020
Lunch 12:30-13:30 (attendees must register for lunch if they plan to attend)
Location: NI 4030
Session 3: 13:30-15:00
Cross-listed Courses: Communication and Coordination of Resources
Natalie Phelan, Undergraduate Curriculum and Calendar Officer, Registrar鈥檚 Office
Karina Auclair, College Administrator, College of the Humanities
DCU Refresher
Julia Piatigorskaia-Teplit, Timetabling Officer, Scheduling and Examination Services
Format: In-person + Zoom
Location: NI 4020
Day 2: Tuesday, December 12, 2023
Session 4: 9:00-11:00
Registrar鈥檚 Office
– Gina Darya, Manager, Operations & Communications 鈥淲hat鈥檚 New鈥�
– Sue Pilling, Senior Student Services Officer, and Alex Marchi, Senior Records Officer “Training for Administrators”
Centre for Initiatives in Education (CIE)
– Susan Burhoe, Enriched Support Program (ESP) Coordinator 鈥溞影稍粹�檚 Bridging to Degree Program鈥�
– Stephanie Wagar, Program & Admissions Officer 鈥淩eserving seats for ESP students鈥�
– Rachelle Thibodeau, Coordinator (Academic Support, Program Evaluation & Research), and Susan Burhoe 鈥淥ther CIE initiatives: Academic Prep, School within a University鈥�
Centre for Indigenous Support and Community Engagement
– Lane Bourbonniere, Indigenous Curricula Learning Specialist and Contract Instructor 鈥淐ISCE Updates: Services and Updates鈥�
Format: In-person + Zoom
Location: NI 4020
Session 5: 11:30-12:30
What are we up to in the Academic Advising Centre?
Format: Zoom
Session 6: 13:30-15:30
DARS, CourseLeaf and Calendar
Liz Bruce, Student System Support Officer
Natalie Phelan, Undergraduate Curriculum and Calendar Officer, Registrar鈥檚 Office
Format: In-person + Zoom
Location: NI 4020
Day 3: Wednesday, December 13, 2023
Session 7: 9:00-11:00
Exams Post-Mortem and Statistical Landscape
Jamie Carmichael, Associate Registrar, Scheduling and Examination Services, Sandy Ning, Assistant Director, Examinations, and guest speakers:
– Elise Durand, Undergraduate Administrator & Administrative Coordinator, School for Studies in Art & Culture 鈥淏est Practices: Organizing the Data for Final Exam Submission鈥�
– Rebecca Renfroe, Associate Dean, Sprott School of Business 鈥淓nhancing University Assessment: The power of In-Person Digital Exams鈥�
– David Brock, Instructor, Department of Chemistry 鈥淎 Tale of Two Classes: Administrative Challenges in Two Large Chemistry Classes鈥�
– Ahmed Almaskut and Wayne Horn, Instructors, School of Mathematics and Statistics 鈥淢anaging a Large Service Course: Considerations and Lessons Learned鈥�
– Maya Ruparelia, MEC Technical Support Coordinator, Scheduling and Examination Services 鈥淧reparing an Exam Paper: A Checklist鈥�
– Bruce Hamm, Director, Paul Menton Centre 鈥淪tudents with Disabilities: Trends, Challenges, Accommodation Solutions鈥�
Format: In-person + Zoom
Location: NI 4020
Coffee Break 11:00-11:30 (snacks and drinks provided)
Session 8: 11:30-13:00
Admissions, Enrollment Projection, Available Reports
Tyler Hall, Director Strategic Analysis, Planning and Accountability, Office of Institutional Research and Planning
Format: In-person + Zoom
Location: NI 4020
Session 9: 14:00-15:30
Student Systems Support Team 鈥淩egistration, Reports, and Training: What鈥檚 New?鈥�
Christy Burt, Project Officer, Student System Support
杏吧原创 360: What Can It Do for You?
Sam Holmstrom, Student Systems Support Officer
Format: In-person + Zoom
Location: NI 4020
Day 4: Thursday December 14, 2023
Session 10: 9:00-10:30
Duolingo English Test as an English Language Test for Graduate Admissions
Kevin McEwan, Director, Graduate Services, and Registrar, Faculty of Graduate and Postdoctoral Affairs
CoMaS. 杏吧原创 e-Proctoring and Digital Management Tool
Tony White, Adjunct Research Professor, School of Computer Science
Format: In-person + Zoom
Location: NI 4020
Session 11: 11:00-12:00
New Learning Spaces and Technology
Lisa Runge-Faubert, Manager, Digital Learning New Media, TLS
Format: Zoom
Session 12: 14:00-16:00
Space Management: Stats, Features, Processes
Alla Zakurdaeva, Departmental Administrator, Scheduling and Examination Services, and guest speakers:
– Chiara Webb, Student Life Officer, Student Experience Office 鈥淪tudent Group Classroom Space Booking鈥�
– Emily Healey-Martin, Booking & Finance Coordinator, Conference Services 鈥淧lanning Events with External Communities: How Conference Services Can Help鈥�
– Peter Cech, Risk & Insurance Manager, Office of Risk Management 鈥淩isk and Insurance Services鈥�
– Leanne Wilson, Project Manager, Planning, Design, and Construction, and Michael Monreal, Project Manager – Integration (Architectural), Planning, Design, and Construction 鈥淰irtual Mock up for Space Design as a benefit of using BIM and Key Construction Projects in the Upcoming Year鈥� (Zoom)
Format: In-person + Zoom
Location: NI 4020
Closing remarks from Pauline Rankin, Provost and Vice-President (Academic)