{"id":5110,"date":"2022-04-11T14:39:43","date_gmt":"2022-04-11T18:39:43","guid":{"rendered":"https:\/\/carleton.ca\/secretariat\/?p=5110"},"modified":"2025-08-28T12:09:14","modified_gmt":"2025-08-28T16:09:14","slug":"april-2022","status":"publish","type":"post","link":"https:\/\/carleton.ca\/secretariat\/2022\/april-2022\/","title":{"rendered":"April 2022"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        April 2022\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n<p>The Senior Management Committee met on March 30, 2022 and the following policies were reviewed and approved:<\/p>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Gifts-In-Kind-Policy-1.pdf\">Gifts in Kind Policy<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Added policy definition, clarifying roles and responsibilities;<\/li>\n\n\n\n<li>Clarified pre-approval by University Advancement to ensure compliance with charities and tax law is considered and proper receipting is completed;<\/li>\n\n\n\n<li>Changed purpose section to ensure consistent relations with donors and ensure accurate reporting of gifts in kind;<\/li>\n\n\n\n<li>Added under Procedure that the gift-in-kind must conform and be consistent with the University\u2019s mission and specifics related to gifts-in-kind donations to Corporate Records and Archives;<\/li>\n\n\n\n<li>Enhanced language to give effect to the policy statement; and<\/li>\n\n\n\n<li>Added roles and responsibilities section and added related policies.<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Tunnel-Carts-Policy.pdf\">Tunnel Carts Policy<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Name Change from \u201cGolf Cars in Tunnels\u201d to \u201cTunnel Carts Policy\u201d;<\/li>\n\n\n\n<li>Responsible Department updated to align with Office of Risk Management (ORM) updates under procedures;<\/li>\n\n\n\n<li>New Roles and Responsibilities section added;<\/li>\n\n\n\n<li>Updated Procedures including Identification and Maintenance of Carts as well as adding an Operational Rules section; and<\/li>\n\n\n\n<li>Wording update from driver to Operator.<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Asbestos-Management-Policy-1.pdf\">Asbestos Management Policy<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Updated Procedure section and steps to be in compliance with <em>Ontario Regulation 278\/05<\/em>;<\/li>\n\n\n\n<li>Added Roles and Responsibilities sections; and<\/li>\n\n\n\n<li>Updated names under Contacts to align with ORM updates.<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Administrative-Data-Collection-Access-Usage-Policy.pdf\">Administrative Data Collection, Access and Usage Policy<\/a> <strong><em>*NEW<\/em><\/strong><\/p>\n\n\n\n<p>This policy applies to current university faculty, instructor, and staff only and is meant to prevent the unauthorized collection, use or access to confidential and\/or sensitive administrative data, including personal information.<\/p>\n\n\n\n<p>Requests to collect, access or use administrative data must seek approval in writing with an appropriate justification and be approved by the data custodian or designate to ensure data confidentiality and security. The coordination of this approval process is the responsibility of the Data Administration Working Group (DAWG).<\/p>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Information-Security-Policy-1.pdf\">Information Security Policy<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Added a compliance section stating that non-compliance of the Policy may result in disciplinary action.<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Data-and-Information-Classification-and-Protection-.pdf\">Data and Information Classification and Protection Policy<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Under Roles and Responsibilities, changed \u201cData Protection Risk Assessment report (DPRAR)\u201d to \u201cData Protection Risk Assessment (DPRA) report\u201d as the DPRA is the acronym in current functional use; and<\/li>\n\n\n\n<li>Added a compliance section stating that non-compliance of the Policy may result in disciplinary action.<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Building-Authorities-Policy-1.pdf\">Building Authorities Policy<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Expanded policy definition section to include the Joint Health and Safety Committee\u2019s role;<\/li>\n\n\n\n<li>Under Procedures, added appointment of a dedicated liaison for communication, establishing Building Hours and a process for reviewing request for after hours access;<\/li>\n\n\n\n<li>Updated names under Contacts to align with ORM updates.<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Environment-and-Sustainability-Policy-1.pdf\">Environment and Sustainability Policy<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enhanced language in support for sustainable food systems and a commitment to Fairtrade products on campus;<\/li>\n\n\n\n<li>Revised wording to \u201cencourage sustainability inquiry and create opportunities to engage in\u201d extra-curricular activities the wording of \u201cdeveloping\u201d such activities;<\/li>\n\n\n\n<li>Revised wording to \u201cjourney and milestones\u201d rather than \u201cinitiatives\u201d for ongoing progress; and<\/li>\n\n\n\n<li>Updated related policies dates and added Outdoor Space Plan (2020).<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/Financial-Fraud-Prevention-and-Reporting-Policy-1.pdf\">Financial Fraud Prevention and Reporting Policy<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Updated contacts and links to related policies; and<\/li>\n\n\n\n<li>added clarification of using resources to include University facilities generally.<\/li>\n<\/ul>\n\n\n\n<p>Web versions of all policies are made available for convenience on the&nbsp;<a href=\"https:\/\/carleton.ca\/secretariat\/policies\/\">University Secretariat website<\/a>. For more information, contact Amanda Goth, University Secretary, at&nbsp;<a href=\"mailto:amanda.goth@carleton?subject=Univeristy%20Policy%20Inquiry\">amanda.goth@carleton<\/a>.ca or 613-520-2600 ext. 2386<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Senior Management Committee met on March 30, 2022 and the following policies were reviewed and approved: Gifts in Kind Policy Tunnel Carts Policy Asbestos Management Policy Administrative Data Collection, Access and Usage Policy *NEW This policy applies to current university faculty, instructor, and staff only and is meant to prevent the unauthorized collection, use [&hellip;]<\/p>\n","protected":false},"author":410,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[33],"tags":[],"class_list":["post-5110","post","type-post","status-publish","format-standard","hentry","category-policy-updates"],"acf":{"cu_post_thumbnail":"news-1"},"_links":{"self":[{"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/posts\/5110","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/users\/410"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/comments?post=5110"}],"version-history":[{"count":3,"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/posts\/5110\/revisions"}],"predecessor-version":[{"id":5114,"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/posts\/5110\/revisions\/5114"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/media?parent=5110"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/categories?post=5110"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/carleton.ca\/secretariat\/wp-json\/wp\/v2\/tags?post=5110"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}