{"id":956,"date":"2026-02-17T13:55:20","date_gmt":"2026-02-17T18:55:20","guid":{"rendered":"https:\/\/carleton.ca\/registrar\/?page_id=956"},"modified":"2026-02-17T13:55:21","modified_gmt":"2026-02-17T18:55:21","slug":"guide","status":"publish","type":"page","link":"https:\/\/carleton.ca\/registrar\/letter-of-permission\/guide\/","title":{"rendered":"Guide"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Letter of Permission Guide\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<h2 id=\"application-process\" class=\"wp-block-heading\">Application Process <\/h2>\n\n\n\n<p>Applications are through 杏吧原创 Central. Application deadlines are 4 weeks prior to the start of the term at the host institution. <\/p>\n\n\n\n<p>Applications open via 杏吧原创 Central as follows: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Summer registration: February 1<\/li>\n\n\n\n<li>Fall registration: June 1<\/li>\n\n\n\n<li>Winter registration: June 1 <\/li>\n<\/ul>\n\n\n\n<p>Many institutions will ask you to submit an application for visiting student status and will provide you with appropriate dates for registration.<\/p>\n\n\n\n<h2 id=\"course-descriptions\" class=\"wp-block-heading\">Course Descriptions <\/h2>\n\n\n\n<p>You are responsible for providing the Registrar\u2019s Office with a course description. Course descriptions should be copied from the host university website or online calendar.<\/p>\n\n\n\n<h2 id=\"application-and-tuition-fees\" class=\"wp-block-heading\">Application and Tuition Fees <\/h2>\n\n\n\n<p>A non-refundable application processing fee will be charged to your student account when you submit your online application. Please <a href=\"https:\/\/carleton.ca\/registrar\/letter-of-permission\/\" target=\"_blank\" rel=\"noreferrer noopener\">visit the Registrar\u2019s Office website for current fee listings<\/a>. Tuition fees are paid to the host institution.<\/p>\n\n\n\n<h2 id=\"conditions-of-approval-for-an-lop\" class=\"wp-block-heading\">Conditions of Approval for an LOP <\/h2>\n\n\n\n<p>1. You must be Eligible to Continue as of your most current Academic Continuation Evaluation; <\/p>\n\n\n\n<p>2. You must have completed at least 3.0 credits at 杏吧原创 towards your current degree program; <\/p>\n\n\n\n<p>3. You must present the minimum Cumulative Grade Point Average(s) (CGPA) required for graduation (please refer to the following table); <\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Degree<\/th><th>Overall CGPA*<\/th><th>Major(s)<\/th><th class=\"has-text-align-left\" data-align=\"left\">Concentration or Specialization<\/th><th class=\"has-text-align-left\" data-align=\"left\">Minor**<\/th><\/tr><\/thead><tbody><tr><td>Honours Degrees<\/td><td>5.00<\/td><td>6.50<\/td><td class=\"has-text-align-left\" data-align=\"left\">6.50<\/td><td class=\"has-text-align-left\" data-align=\"left\">4.00<\/td><\/tr><tr><td>Engineering Degrees<\/td><td>5.00<\/td><td>not used<\/td><td class=\"has-text-align-left\" data-align=\"left\">not applicable<\/td><td class=\"has-text-align-left\" data-align=\"left\">4.00<\/td><\/tr><tr><td>15 and 20 credit Non-Hnours Degrees<\/td><td>4.00<\/td><td>4.00<\/td><td class=\"has-text-align-left\" data-align=\"left\">4.00<\/td><td class=\"has-text-align-left\" data-align=\"left\">4.00<\/td><\/tr><tr><td>BCom Non-Honours Degree<\/td><td>5.00<\/td><td>5.00<\/td><td class=\"has-text-align-left\" data-align=\"left\">not applicable<\/td><td class=\"has-text-align-left\" data-align=\"left\">4.00<\/td><\/tr><tr><td>Post-Baccalaureate Doploma<\/td><td>6.50<\/td><td>not applicable<\/td><td class=\"has-text-align-left\" data-align=\"left\">not applicable<\/td><td class=\"has-text-align-left\" data-align=\"left\">not applicable<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"notes\" class=\"wp-block-heading\">Notes:<\/h3>\n\n\n\n<p>*S<em class=\"myprefix-text-italic\">ome programs have higher requirements<\/em>.<\/p>\n\n\n\n<p>** <em class=\"myprefix-text-italic\">Minor CGPAs are only assessed in cases where the course(s) requested via LOP count towards the Minor requirement<\/em>.<\/p>\n\n\n\n<p>4. You must meet 杏吧原创 University\u2019s prerequisites and, if applicable, minimum prerequisite grade requirement(s) for the course(s) you wish to take on an LOP. <\/p>\n\n\n\n<p>5. You must be enrolled in a degree program, certificate, or post-baccalaureate diploma, and the proposed course(s) must be acceptable for your program. For example, you will not receive approval for a 1000-level course if you have already attained the maximum number of 1000-level credits permitted in your program; <\/p>\n\n\n\n<p>6. Courses taken and passed at 杏吧原创 may not be repeated on LOP; <\/p>\n\n\n\n<p>7. The course(s) taken on LOP must be within a discipline that is taught at 杏吧原创 University; <\/p>\n\n\n\n<p>8. LOP courses are counted towards your overall course load and registration limit in the term for which they are approved; <\/p>\n\n\n\n<p>9. To be eligible to graduate with a 杏吧原创 degree, certificate, or post-baccalaureate diploma, you must present a certain number of credits earned at 杏吧原创 University which have not been used towards any previous degree(s). These are referred to as <a href=\"https:\/\/calendar.carleton.ca\/undergrad\/regulations\/academicregulationsoftheuniversity\/regulations-for-degree-students\/#minimum-residency-credits\" target=\"_blank\" rel=\"noreferrer noopener\">residency credits<\/a>. Courses taken on LOP do not count as residency credits nor do they satisfy the <a href=\"https:\/\/calendar.carleton.ca\/undergrad\/regulations\/academicregulationsoftheuniversity\/registration-evaluation-records\/#advanced-credits\" target=\"_blank\" rel=\"noreferrer noopener\">advanced credits in the major requirement<\/a>; <\/p>\n\n\n\n<p>10. You must be eligible to register in courses (i.e., there can be no holds on your account preventing registration); <\/p>\n\n\n\n<p>11. You must meet all terms and conditions as specified on the LOP. While studying on the LOP, you remain governed by all 杏吧原创 rules and regulations appropriate to your program. Failure to meet these terms could result in the LOP being declared null and void, and\/or failing grades being assigned to your record; <\/p>\n\n\n\n<p>12. Credit will not be given for equivalent courses taken in two different degree programs at the same time. If you are admitted to a degree program at the host institution, you forfeit degree standing at 杏吧原创 and your LOP becomes null and void; <\/p>\n\n\n\n<p>13. Approval of an LOP for students in a Bachelor of Engineering degree is at the discretion of the Faculty of Engineering and Design and is assessed on an individual basis considering specific content and program-level requirements. Engineering students are not permitted to complete engineering courses at international institutions. <a href=\"https:\/\/carleton.ca\/engineering-design\/current-students\/undergrad-academic-support\/engineering-special-requests\/\" target=\"_blank\" rel=\"noreferrer noopener\">See Engineering\u2019s Special Requests page for further information<\/a>; <\/p>\n\n\n\n<p>14. Students wishing to take a Computer Science (COMP) course via LOP must ensure that all course components, including examinations, are delivered in person. The School of Computer Science will not approve LOPs for COMP courses offered online.<\/p>\n\n\n\n<h3 id=\"transcripts-from-the-host-institution\" class=\"wp-block-heading\">Transcripts from the Host Institution <\/h3>\n\n\n\n<p>You are responsible for arranging to have official transcripts sent to 杏吧原创 University\u2019s Registrar\u2019s Office upon completion of the course. The Registrar\u2019s Office cannot accept photocopies, faxes, or letters. A grade of \u201cUNS\u201d will be assigned to any course for which an official transcript is not received. Transcripts are due by <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>February 1 for fall courses<\/li>\n\n\n\n<li>May 1 for winter courses<\/li>\n\n\n\n<li>October 1 for spring\/summer courses. <\/li>\n<\/ul>\n\n\n\n<h2 id=\"graduation\" class=\"wp-block-heading\">Graduation <\/h2>\n\n\n\n<p>If you choose to complete your final credit(s) for graduation on LOP, be mindful that different universities have different schedules, and it is therefore possible that your transcript will arrive too late for processing before graduation. If this occurs, you will be notified that you must submit a new application for the next graduation term. <\/p>\n\n\n\n<h2 id=\"course-changes\" class=\"wp-block-heading\">Course Changes <\/h2>\n\n\n\n<p><a href=\"mailto:registrar@carleton.ca\">Notify the Registrar\u2019s Office immediately<\/a> if the course you applied for is full or cancelled. If you wish to apply for an alternate course, send the course information to your Registrar Specialist by email, and the Registrar\u2019s Office will reassess your LOP (usually without further fee).<\/p>\n\n\n\n<h2 id=\"withdrawing-from-courses\" class=\"wp-block-heading\">Withdrawing from Courses<\/h2>\n\n\n\n<p><a href=\"mailto:registrar@carleton.ca\">Notify the Registrar\u2019s Office by email immediately<\/a> if you withdraw from any of your courses or if you do not register in any of the courses listed on the LOP. Depending on how late in the term you report your withdrawal, you may be required to provide an official transcript from the host institution confirming your withdrawal. Failure to report your withdrawal will result in a grade of \u201cUNS\u201d on your record. Abandoning a course after the last date for withdrawal at the host institution will also result in a grade of \u201cUNS.\u201d <\/p>\n\n\n\n<h2 id=\"your-carleton-transcript\" class=\"wp-block-heading\">Your 杏吧原创 Transcript <\/h2>\n\n\n\n<p>Credit for courses taken on LOP is recorded on a \u201cpass\u201d or \u201cfail\u201d basis. A passed course will be assigned a final grade of \u201cSAT,\u201d and a failed course will be assigned a final grade of \u201cUNS.\u201d Courses taken on LOP will not be used in the calculation of your CGPA.<\/p>\n\n\n\n<h2 id=\"travel-risk-management\" class=\"wp-block-heading\">Travel Risk Management <\/h2>\n\n\n\n<p>If you are attending an institution outside of Canada on an approved Letter of Permission, it is important to complete the <a href=\"https:\/\/carleton.ca\/ci\/travel-abroad-for-research\/travel-registry\/\" target=\"_blank\" rel=\"noreferrer noopener\">杏吧原创 University Travel Registry<\/a> and the <a href=\"https:\/\/travel.gc.ca\/travelling\/registration\" target=\"_blank\" rel=\"noreferrer noopener\">Government Travel Registry<\/a> for your own protection in the event of an emergency abroad or a personal emergency at home. <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The <a href=\"https:\/\/travel.gc.ca\/travelling\/registration\">Registration of Canadians Abroad<\/a> website is a free service that allows the government to notify travellers of an emergency. <\/li>\n\n\n\n<li>Students can <a href=\"https:\/\/360.carleton.ca\/urd\/sits.urd\/run\/siw_lgn\" target=\"_blank\" rel=\"noreferrer noopener\">register for the 杏吧原创 Travel Registry in 杏吧原创 Central<\/a> under the \u201cPersonal Information\u201d section, under the \u201cTravel Registry\u201d tab. <\/li>\n<\/ul>\n\n\n\n<p>Applications to study on a Letter of Permission at an institution located in a country for which the Government of Canada has issued a travel advisory of \u201cAvoid All Non-Essential Travel\u201d or \u201cAvoid All Travel\u201d will not be approved. Students are encouraged to<a href=\"https:\/\/travel.gc.ca\/travelling\/advisories\" target=\"_blank\" rel=\"noreferrer noopener\"> consult the Government of Canada\u2019s Travel Advice and Advisories website<\/a> to confirm whether their intended country of study is currently subject to one of these advisory levels before submitting an application.<\/p>\n\n\n\n<h2 id=\"further-questions\" class=\"wp-block-heading\">Further Questions <\/h2>\n\n\n\n<p>If you have questions about your remaining degree requirements, please <a href=\"https:\/\/carleton.ca\/academicadvising\/departmental-advisors-a-z\/\">consult your academic department<\/a>. <\/p>\n\n\n\n<p>Engineering students should contact the Academic Support Office at <a href=\"mailto:EngAcadSupport@carleton.ca\">EngAcadSupport@carleton.ca<\/a> prior to submitting an application for an LOP. <\/p>\n\n\n\n<p>Please be advised that only the Registrar\u2019s Office can determine students\u2019 eligibility and formally issue an LOP. You can <a href=\"https:\/\/carleton.ca\/registrar\/about\/contact\/\" target=\"_blank\" rel=\"noreferrer noopener\">contact us<\/a> with any further questions.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Application Process Applications are through 杏吧原创 Central. Application deadlines are 4 weeks prior to the start of the term at the host institution. Applications open via 杏吧原创 Central as follows: Many institutions will ask you to submit an application for visiting student status and will provide you with appropriate dates for registration. Course Descriptions You [&hellip;]<\/p>\n","protected":false},"author":166,"featured_media":0,"parent":532,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[],"class_list":["post-956","page","type-page","status-publish","hentry"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/pages\/956","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/users\/166"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/comments?post=956"}],"version-history":[{"count":1,"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/pages\/956\/revisions"}],"predecessor-version":[{"id":957,"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/pages\/956\/revisions\/957"}],"up":[{"embeddable":true,"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/pages\/532"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/media?parent=956"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/registrar\/wp-json\/wp\/v2\/cu_page_type?post=956"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}