{"id":1988,"date":"2023-05-09T06:00:39","date_gmt":"2023-05-09T10:00:39","guid":{"rendered":"https:\/\/carleton.ca\/records\/?p=1988"},"modified":"2025-10-07T16:01:57","modified_gmt":"2025-10-07T20:01:57","slug":"spring-cleaning-time","status":"publish","type":"post","link":"https:\/\/carleton.ca\/records\/2023\/spring-cleaning-time\/","title":{"rendered":"Spring Cleaning Time"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Spring Cleaning Time\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n<p>It\u2019s spring cleaning time!<\/p>\n\n\n\n<p>The best way to keep on top of working documents and version control is to regularly schedule time to go through and delete redundant, obsolete, and transitory records (ROT). ROT can accumulate on network drives and in email inboxes, and makes it difficult to find things when necessary.<\/p>\n\n\n\n<p>If left unchecked for too long ROT can be overwhelming to tackle; it&#8217;s much easier to keep on top of the accumulation as it happens. Depending on the nature of your work, you can schedule ROT deletion at the end of a project (if your work is project-based), or at specific times of the year (if your work is cyclical in nature).<\/p>\n\n\n\n<p>Brush up on understanding records ROT by checking out the <a href=\"https:\/\/carleton.ca\/records\/toolkit-new-employees\/\">RM Toolkit for New Employees<\/a> or our <a href=\"https:\/\/carleton.ca\/records\/records-management-services\/rm-tip-sheets\/\">tip sheets<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>It\u2019s spring cleaning time! The best way to keep on top of working documents and version control is to regularly schedule time to go through and delete redundant, obsolete, and transitory records (ROT). ROT can accumulate on network drives and in email inboxes, and makes it difficult to find things when necessary. If left unchecked [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"class_list":["post-1988","post","type-post","status-publish","format-standard","hentry","category-news"],"acf":{"cu_post_thumbnail":"nature-butterfly"},"_links":{"self":[{"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/posts\/1988","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/comments?post=1988"}],"version-history":[{"count":1,"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/posts\/1988\/revisions"}],"predecessor-version":[{"id":1989,"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/posts\/1988\/revisions\/1989"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/media?parent=1988"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/categories?post=1988"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/carleton.ca\/records\/wp-json\/wp\/v2\/tags?post=1988"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}