{"id":6288,"date":"2025-05-23T12:19:51","date_gmt":"2025-05-23T16:19:51","guid":{"rendered":"https:\/\/carleton.ca\/procurement\/?page_id=6288"},"modified":"2025-07-15T11:22:45","modified_gmt":"2025-07-15T15:22:45","slug":"demonstrate-prp-compliance-eshop-requisitions","status":"publish","type":"page","link":"https:\/\/carleton.ca\/procurement\/us-procurement-restriction-policy\/demonstrate-prp-compliance-eshop-requisitions\/","title":{"rendered":"Demonstrate U.S. Procurement Restriction Policy Compliance: eShop Requisitions"},"content":{"rendered":"

Effective April 4, 2025, the Province of Ontario announced a U.S. Procurement Restriction Policy<\/a> that limits the university\u2019s ability to engage with U.S. businesses for the purchase of goods or services.\u00a0The Procurement Restriction Policy applies to 杏吧原创 as a Broader Public Sector institution<\/a>, and the university will be required to demonstrate compliance with our obligations\u00a0 under the policy by submitting a report on its procurement activity via Procurement Services.<\/p>\n

The U.S. Procurement Restriction Policy does not <\/strong>override the university\u2019s requirements to:<\/p>\n

    \n
  1. engage in Competitive Procurement<\/a> (ex: receiving competing quotations or engaging in Open Competitive procurement<\/a> where required by the Procurement Policy<\/a>), or<\/li>\n
  2. comply with the Building Ontario Businesses Initiative Act (BOBIA)<\/a><\/li>\n<\/ol>\n

    When completing a Cheque Requisition or Purchase Requisition in eShop<\/a>, you will be asked to demonstrate your compliance with the U.S. Procurement Restriction Policy<\/a> by answering two mandatory<\/strong> questions.<\/p>\n

    Questions? Email us at\u00a0ProcurementServices@carleton.ca<\/a>.<\/p>\n

    Step 1: Navigate to the Correct Means of Procurement<\/h2>\n

    The means of procurement available to you is based on the Total Procurement Value<\/a> of your purchase. This page focuses on eShop requisition forms only – if your means of procurement is eCard, Corporate Card (PCard)<\/a>, Travel and Expense System<\/a>, or eShop Catalogues (Convenience Vendors<\/a>), please see “How to Demonstrate Compliance<\/a>” for more information.<\/p>\n

    Step 2: Locate the U.S. Procurement Restriction Policy Questions<\/h2>\n

    Cheque Requisition Form<\/h3>\n

    Within the Cheque Requisition form, find the “U.S. Procurement Restriction Policy” header above the Vendor Information section.<\/p>\n

    Important<\/strong>: With some exceptions, a Cheque Requisition form can be used to request payment to a Vendor for\u00a0Non-competitive procurements<\/a> only. Please do not use this form if a Purchase Requisition form<\/a> has already been processed, or the payment is for personal reimbursement of business expenses<\/a>.<\/p>\n

    \"Screenshot<\/p>\n

    Purchase Requisition Form<\/h3>\n

    Within the Purchase Requisition form, find the “U.S. Procurement Restriction Policy” header under the Competitive Bid Requirements section.<\/p>\n

    \"Screenshot<\/p>\n

    Step 3: Answer the U.S. Procurement Restriction Policy Questions<\/h2>\n

    You will be required to answer\u00a0both<\/strong> U.S. Procurement Restriction Policy questions with respect to the Vendor you are procuring goods or services from.<\/p>\n

    Question 1: Is this a U.S. Business, as defined by the U.S. Procurement Restriction Policy?<\/h3>\n

    The university may rely on a\u00a0representation by the Vendor<\/a> regarding their status as a U.S. Business as defined by the provincial policy. Even where the status of the Vendor may appear obvious, Procurement Services encourages you to seek the appropriate representation.<\/p>\n

    To determine the answer to Question 1:<\/p>\n\n\n\n\n\n\n
    Answer Option<\/strong><\/td>\nSelect this Answer if<\/strong><\/td>\n<\/tr>\n
    Yes<\/td>\nYour Vendor represented they are <\/strong>a U.S. Business using the Business Representation form<\/a>.<\/td>\n<\/tr>\n
    No<\/td>\n\n
      \n
    1. The Vendor has a \"\"\u00a0in\u00a0eShop<\/a>, indicating they have represented their status as a non-U.S. Business.<\/li>\n
    2. Your Vendor represented they not <\/b>a U.S. Business using the <\/span>Business Representation form<\/a>.<\/span><\/li>\n<\/ol>\n<\/td>\n<\/tr>\n
    Procurement was completed<\/strong> before April 4, 2025.<\/td>\nYou are using a currently valid eShop Contract Reference Number as your Competitive Bid Requirement. HINT:<\/strong>\u00a0did you know that eShop has a \u201cContracts\u201d module you can search using the Contract Reference Number provided to you upon Contract execution? Look for the\u00a0\"Icon\u00a0icon in the eShop menu bar.<\/p>\n

    Answer option available on Purchase Requisition form only<\/strong>.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

    Remember, if your Vendor doesn\u2019t have the non-U.S. Business symbol that may mean they haven\u2019t had the opportunity to represent their status yet and does not necessarily confirm they are <\/strong>a U.S. Business.<\/p>\n

    Question 2: How did you comply with the U.S. Procurement Restriction Policy in making your purchase decision?<\/h3>\n

    The U.S. Procurement Restriction Policy requires you to purchase from a non-U.S. Business unless a valid exemption is approved.<\/p>\n

    To determining the answer to Question 2:<\/p>\n\n\n\n\n\n\n\n
    Answer Option<\/strong><\/td>\nSelect this Answer if<\/strong><\/td>\n<\/tr>\n
    Vendor is not a U.S. Business<\/td>\nYou answered “No” to question 1.<\/td>\n<\/tr>\n
    U.S. Business Justification form attached<\/td>\nYour procurement is a valid exemption<\/a>, and you are attaching a complete U.S. Business Justification form<\/a>.<\/td>\n<\/tr>\n
    Requisition is a result of\u00a0Open Competitive procurement<\/a> or other current Agreement<\/td>\nYou are using a currently valid eShop Contract Reference Number as your Competitive Bid Requirement.<\/p>\n

    Answer option available on Purchase Requisition form only<\/strong>.<\/td>\n<\/tr>\n

    Not Applicable<\/td>\nApplies to Cheque Requisition use for payments not related to a procurement. Cheque Requisitions are not<\/strong> used when\u00a0payment is for personal reimbursement of business expenses<\/a>.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"

    Effective April 4, 2025, the Province of Ontario announced a U.S. Procurement Restriction Policy that limits the university\u2019s ability to engage with U.S. businesses for the purchase of goods or services.\u00a0The Procurement Restriction Policy applies to 杏吧原创 as a Broader Public Sector institution, and the university will be required to demonstrate compliance with our obligations\u00a0 […]<\/p>\n","protected":false},"author":24,"featured_media":0,"parent":6261,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"\nDemonstrate U.S. Procurement Restriction Policy Compliance: eShop Requisitions - 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