{"id":2123,"date":"2023-01-23T09:21:41","date_gmt":"2023-01-23T14:21:41","guid":{"rendered":"https:\/\/carleton.ca\/its\/help-centre\/?page_id=2123"},"modified":"2025-09-19T12:32:25","modified_gmt":"2025-09-19T16:32:25","slug":"shared-calendar-for-room-or-equipment","status":"publish","type":"page","link":"https:\/\/carleton.ca\/its\/help-centre\/shared-calendar-for-room-or-equipment\/","title":{"rendered":"Shared Calendar for Department Room or Equipment"},"content":{"rendered":"

Request a Resource Calendar (Departments, rooms or equipment)<\/h2>\n
\n
\n

Resource calendars can be created for booking a room, equipment (such as a shared laptop) or for administrative purposes (to record team availability\/vacation for example). This service is only available to staff.<\/p>\n<\/article>\n<\/div>\n

Submit a request with the details of your request to the Service Desk via the Customer Portal<\/a><\/p>\n

Uses and features<\/h3>\n
    \n
  • Provides a central calendar that can be opened and booked in Outlook. Calendar resources are booked by sending a meeting invitation to them.<\/li>\n
  • Enables departments to implement a booking system for shared resources, such meeting rooms or pieces of equipment.<\/li>\n
  • The registered admins of the resource calendar can add add\/remove users of the calendar themselves.<\/li>\n<\/ul>\n

    How do I Open a Resource Calendar?<\/h3>\n
      \n
    • Open Calendar in Outlook, right-click on the title \u201cMy Calendars\u201d.<\/span><\/li>\n
    • Select \u201cAdd Calendar => From Address Book\u201d and search the Global Address List (GAL) for the name of the calendar ex: !ITS-TestRoom<\/li>\n<\/ul>\n

      The\u00a0 naming convention within the Global Address Book for these calendars:<\/p>\n

      \n

      For a room, the calendar would be named using the following format:<\/strong><\/p>\n

      !<Dept><ResourceName>
      \nExample: !ITS RoomTest\u00a0 or !ITS LoanerLaptop<\/p>\n

      Managing access<\/h3>\n

      Access to a resource calendar can be limited if requested<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

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Submit a request with the details of your request to the Service Desk via the […]<\/p>\n","protected":false},"author":14,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"\nShared Calendar for Department Room or Equipment - Help Centre<\/title>\n<meta name=\"description\" content=\"Request a Resource Calendar (Departments, rooms or equipment) Resource calendars can be created for booking a room, equipment (such as a shared laptop) or\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carleton.ca\/its\/help-centre\/shared-calendar-for-room-or-equipment\/\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/carleton.ca\/its\/help-centre\/shared-calendar-for-room-or-equipment\/\",\"url\":\"https:\/\/carleton.ca\/its\/help-centre\/shared-calendar-for-room-or-equipment\/\",\"name\":\"Shared Calendar for Department Room or Equipment - 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