{"id":1125,"date":"2013-10-10T15:02:19","date_gmt":"2013-10-10T19:02:19","guid":{"rendered":"http:\/\/carleton.ca\/facts\/?page_id=1125"},"modified":"2025-06-27T10:22:45","modified_gmt":"2025-06-27T14:22:45","slug":"advances-travel-2","status":"publish","type":"page","link":"https:\/\/carleton.ca\/facts\/glossary\/advances-travel-2\/","title":{"rendered":"Advances, Travel"},"content":{"rendered":"<h3>What is it?<\/h3>\n<p>As outlined in the <a href=\"https:\/\/carleton.ca\/secretariat\/policies\/\">Travel and Related Expenses Policy<\/a>:<\/p>\n<ul>\n<li>Travelers may receive an advance as a reimbursement for prepaid elements of a trip (e.g. airfare, in-person conference fees).<\/li>\n<li>Advances are allowed for meal per diems when one or more of the following circumstances apply:\n<ul>\n<li>the traveler will be away from Ottawa for more than 14 consecutive days<\/li>\n<li>the travel destination is outside of Canada\/or the United States<\/li>\n<li>the travel destination is in a rural or northern region of Canada where it is unlikely that credit card payments can be made<\/li>\n<\/ul>\n<\/li>\n<li><strong>Important notes:<\/strong>\n<ul>\n<li>Advances must be requested more than <strong>five business days before departure<\/strong>.<\/li>\n<li>Advances for other anticipated out-of-pocket travel costs are permitted when these costs are<br \/>\ndocumented and it is reasonable to assume that the University Travel Card or other credit card<br \/>\ncannot be used.<\/li>\n<li><strong>Retain paper receipts<\/strong> until you have returned from your travel\/event, submitted an expense<br \/>\nreport and received final payment. <strong>A travel expense report must be submitted within ten <\/strong><br \/>\n<strong>working days following the return date of the trip.<\/strong> Future advances and reimbursement may<br \/>\nbe withheld pending the clearing of older advances.<\/li>\n<li>Advances for faculty, staff and Canadian residents will be <strong>paid in Canadian dollars<\/strong>.<\/li>\n<li>By signing a request for a travel advance, the recipient acknowledges that the funds are<br \/>\nrepayable to 杏吧原创 University. Travelers may receive a T4A (Statement of Other Income) for<br \/>\nthe value of outstanding travel advances, if these are not cleared between the end of the<br \/>\nUniversity fiscal year and December 31st of the same calendar year.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>How do I request a Travel Advance?<\/h3>\n<p><a href=\"https:\/\/carleton.ca\/facts\/travel\/\" target=\"_blank\" rel=\"noopener noreferrer\">Step by step instructions can be found in the &#8216;Requesting a Cash Advance Request&#8217; how-to sheet.<\/a><\/p>\n<h3>Where do I find more information?<\/h3>\n<p>To request an advance, log into the <a href=\"http:\/\/www.carleton.ca\/travel\/\" target=\"_blank\" rel=\"noopener noreferrer\">SAP Concur Travel and Expense Reimbursement System<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What is it? As outlined in the Travel and Related Expenses Policy: Travelers may receive an advance as a reimbursement for prepaid elements of a trip (e.g. airfare, in-person conference fees). Advances are allowed for meal per diems when one or more of the following circumstances apply: the traveler will be away from Ottawa for [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":13,"menu_order":76,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Advances, Travel - Financial Administration Community Training &amp; Solutions<\/title>\n<meta name=\"description\" content=\"What is it? 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