{"id":2393,"date":"2024-01-24T14:59:24","date_gmt":"2024-01-24T19:59:24","guid":{"rendered":"https:\/\/carleton.ca\/cutheme-docs\/?page_id=2393"},"modified":"2024-09-18T20:31:23","modified_gmt":"2024-09-19T00:31:23","slug":"form-notifications","status":"publish","type":"page","link":"https:\/\/carleton.ca\/cutheme-docs\/mastery\/module-5-forms\/form-notifications\/","title":{"rendered":"Form Notifications"},"content":{"rendered":"\n
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\n Form Notifications\n <\/h1>\n \n \n \n\n\n

Module 5.3 \u2013 Mastery: Forms: Form Notifications<\/p>\n\n\n\n <\/header>\n\n <\/div>\n\n <\/div>\n\n <\/div>\n<\/section>\n\n\n\n\n

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\n Table of Contents\n <\/h2>\n
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\n \n 1.\n <\/span>\n\n \n Step-By-Step\n <\/a>\n <\/div>\n\n <\/div>\n \n
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\n \n 2.\n <\/span>\n\n \n Video Tutorial\n <\/a>\n <\/div>\n\n <\/div>\n \n
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\n \n 3.\n <\/span>\n\n \n Try it Out!\n <\/a>\n <\/div>\n\n <\/div>\n <\/div>\n\n <\/div>\n<\/div>\n\n\n\n

When a user submits a form, the site administrator receives an email notification that a form has been successfully submitted. <\/p>\n\n\n\n

Step-By-Step<\/h2>\n\n\n\n

1. <\/strong>To access confirmations, hover over Settings<\/strong> then click Notifications.<\/strong><\/p>\n\n\n\n

\"Notifications<\/figure>\n\n\n\n

2.<\/strong> Create a new notification by clicking Add New<\/strong>, or edit the existing admin notification. <\/p>\n\n\n\n

\"Add<\/figure>\n\n\n\n

3.<\/strong> Give your notification a name. Typically the Admin Notification<\/strong> will go to you or someone who will track the form submissions. You can also create a User Notification<\/strong> which will be emailed to the form submitter.<\/p>\n\n\n\n

\"Notification<\/figure>\n\n\n\n

4. <\/strong>There are several fields you can edit on the notification screen. The most important fields are explained here, but you can view more information on each field by hovering over the question mark icon next to each field name:<\/p>\n\n\n\n

Send To<\/strong><\/p>\n\n\n\n

Under Send To<\/strong>, you can input the email where the notification will be sent in the Send to Email <\/strong>field. <\/p>\n\n\n\n

\"send<\/figure>\n\n\n\n

This email address is typically a departmental or individual email that will be monitored for form responses. However, if you are creating a notification that will email users when they have filled out the form, you can also choose the Select a Field<\/strong> option, and choose the email field in your form.<\/p>\n\n\n\n

If you are editing the default Admin Notification<\/strong>, be sure to remove {admin_email} from the Send to Email<\/strong> field.<\/p>\n\n\n\n

From Email<\/strong><\/p>\n\n\n\n

In the From Email field, input the email you would like the notification to be sent from.<\/span> <\/p>\n\n\n\n

If you are editing the default Admin Notification<\/strong>, be sure to remove {admin_email} from the From Email <\/strong>field.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Subject and Message<\/strong><\/p>\n\n\n\n

You can also edit the Subject <\/strong>and Message<\/strong> of the email notification.<\/p>\n\n\n\n

By default, the subject is the name of the form and the message is information the user entered into the form.<\/p>\n\n\n\n

\"Subject<\/figure>\n\n\n\n

Merge Tags<\/strong><\/p>\n\n\n\n

Next to most fields, there is a Merge Tags <\/strong>button which allows you to input the values that the user entered into a field in the form. These values will appear as the name and id of the selected field in curly brackets and will be replaced by the actual input value when the message is sent.<\/p>\n\n\n\n

\"Merge<\/figure>\n\n\n\n

5.<\/strong> Once you’re finished editing the notification, click Update Notification.<\/strong><\/p>\n\n\n\n

6. <\/strong>From the main notifications screen, ensure that the notifications you want to be sent, are toggled on with the Active\/Inactive<\/strong> slider. <\/p>\n\n\n\n

\"Activate<\/figure>\n\n\n\n

For detailed information on configuring notifications and merge tags, please visit the Gravity Forms documentation site.<\/a><\/p>\n\n\n\n

Video Tutorial<\/h2>\n\n\n\n