{"id":6205,"date":"2022-11-04T14:45:48","date_gmt":"2022-11-04T18:45:48","guid":{"rendered":"https:\/\/carleton.ca\/brightspace\/instructors\/?page_id=6205"},"modified":"2024-06-18T15:12:40","modified_gmt":"2024-06-18T19:12:40","slug":"using-intelligent-agents-to-create-data-reports","status":"publish","type":"page","link":"https:\/\/carleton.ca\/brightspace\/instructors\/using-intelligent-agents-to-create-data-reports\/","title":{"rendered":"Using Intelligent Agents to Create Data Reports"},"content":{"rendered":"<p><span class=\"TrackChangeTextInsertion TrackedChange SCXW245350462 BCX9\"><span class=\"TextRun SCXW245350462 BCX9\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW245350462 BCX9\"><a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/setting-up-intelligent-agents\/\">Intelligent Agents<\/a> (IAs) <\/span><\/span><\/span>are communication tools that can send email notifications to instructors and students when particular tasks\/actions are completed in a course. IA&#8217;s also have a automated data reporting functionality instructors may find useful. You can use Intelligent Agents to:<\/p>\n<ul>\n<li>Gather information on student engagement and disengagement in a course<\/li>\n<li>Identify students at risk of low performance<\/li>\n<li>Identify students at promise of improved performance<\/li>\n<li>Build reports that satisfy a combination of the agent Criteria Fields, such as completion or non completion of work, or login details (see below for a more complete list)<\/li>\n<\/ul>\n<p>Because IAs are targeted to specified course criteria and are automated to notify instructors, using IA\u2019s can be more efficient than other methods of course data reporting. The efficiency of IAs is particularly useful for high enrolment and merged courses. When interpreted in the context of the course, course data can signal where further investigation or action might be required, such as reviewing an assessment for revision or following up personally with a student.<\/p>\n<p><strong>WARNING!<\/strong> Data reports can be misleading or can obscure student engagement that occurs in less traditional\/standardized methods. For example, a student may download the course content at the start of the course, and may interact with the content many times offline. Offline interactions would not be captured by data reporting. For this reason, Intelligent Agent data reports should not be considered comprehensive or complete indicators of student performance and engagement despite the variety of search filters and functions. Rather, data reports should always be considered in the context of the course and other performance indicators.<\/p>\n<h2>Working with Agent Criteria Fields<\/h2>\n<p>The three Agent criteria fields\u2014<a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/setting-up-intelligent-agents\/#:~:text=Criteria%3A%20Customize%20the%20settings%20below%20as%20they%20apply%20to%20your%20agent.\">Login Activity, Course Activity, and Release Conditions<\/a>\u2014can be used alone or in combination to create data reports. For Example, you can create an Agent that searches for students who received less than 50% on the mid-term (Release Condition) and have not accessed the course in the last 7 days (Course Activity), but have signed into Brightspace in the last 7 days (Login Activity).<\/p>\n<h3>Using Release Conditions to Collect Data<\/h3>\n<p>The Use Case Table below provides some examples of how you might use the Release Conditions Criteria, in combination with other Criteria and Action settings, to generate engagement and performance reports. For instructions on how to access and download reports, see our support page on <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/setting-up-intelligent-agents\/#sect14\">exporting the results of an Intelligent Agent run<\/a>.<\/p>\n<table style=\"border-collapse: collapse; width: 100%;\">\n<thead>\n<tr aria-rowindex=\"1\">\n<td style=\"width: 33.3084%;\" data-celllook=\"256\">Use Case<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"256\">Release Condition<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"256\">Additional Criteria and Action Settings<\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr aria-rowindex=\"2\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><b><span data-contrast=\"auto\">Assignments<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"3\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have not submitted an Assignment<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>No Submission to Folder\u00a0<\/em><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-contrast=\"none\">In the <\/span>Actions<span data-contrast=\"none\"> menu, select <\/span>Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"4\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have receive a specific score on an assignment<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>Score on Associated Rubric\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-contrast=\"none\">In the <\/span>Actions<span data-contrast=\"none\"> menu, select <\/span>Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/p>\n<p>To search according to the Overall Score of an assignment, use the <em>Grade Value on a Grade Item<\/em> Release Condition.<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 33.3084%;\"><strong>Classlist<\/strong><\/td>\n<td style=\"width: 33.3084%;\"><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\"><span data-contrast=\"none\">\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 33.3084%;\">Limit search results to members of a <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/creating-groups-and-using-groups-locker\/\" target=\"_blank\" rel=\"noopener noreferrer\">Group<\/a> that has been created in the course.<\/td>\n<td style=\"width: 33.3084%;\"><em>Group Enrollment<br \/>\n<\/em><\/td>\n<td style=\"width: 33.3084%;\"><span data-contrast=\"none\">Selecting the name of the Group Category will consider all groups within that category. Alternatively you can select an individual group within the category.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 33.3084%;\">Limit search results according to course code enrollment<\/td>\n<td style=\"width: 33.3084%;\"><em>Section enrollment<br \/>\n<\/em><\/td>\n<td style=\"width: 33.3084%;\"><span data-contrast=\"none\">This Release condition is best used for crosslisted\/merged courses.<br \/>\n<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"8\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><b><span data-contrast=\"auto\">Content<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"9\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have not yet taken part in the course<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>Not Visited Content Topic\u00a0\u00a0<\/em><\/p>\n<p><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-contrast=\"none\">In the Actions menu, select Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">You can also stack release conditions for different content areas of your course. Once you have created several <\/span><b><span data-contrast=\"auto\">Not Visited Content Topic<\/span><\/b><span data-contrast=\"auto\"> release conditions, select <\/span><b><span data-contrast=\"auto\">All conditions must be met<\/span><\/b><span data-contrast=\"auto\"> to identify students who have not visited any of the content you\u2019ve chosen.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><strong>Note:<\/strong> The distinction between \u201ccompleted\u201d and \u201cvisited\u201d in Brightspace is dependent on your completion tracking settings. For more information, see our support site on <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/setting-up-completion-tracking\/\" target=\"_blank\" rel=\"noopener noreferrer\">setting up Completion (Click) Tracking<\/a>.<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 33.3084%;\">Identify students who have are marked as having completed a Content Topic<\/td>\n<td style=\"width: 33.3084%;\"><em>Completed Content Topic<br \/>\n<\/em><\/td>\n<td style=\"width: 33.3084%;\"><span data-contrast=\"none\">Use to identify students who are marked as having completed a Content Topic. If automatic completion tracking is enabled, this is achieved by \u201cvisiting\u201d the Content Topic. If manual tracking is enabled, students would need to click the checkbox to indicate completion.<\/span><\/p>\n<p><\/p>\n<p><strong>Note:<\/strong> The distinction between \u201ccompleted\u201d and \u201cvisited\u201d in Brightspace is dependent on your completion tracking settings. For more information, see our support site on <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/setting-up-completion-tracking\/\" target=\"_blank\" rel=\"noopener noreferrer\">setting up Completion (Click) Tracking<\/a>.<\/td>\n<\/tr>\n<tr>\n<td style=\"width: 33.3084%;\">Identify students who have viewed a specific Content Topic<\/td>\n<td style=\"width: 33.3084%;\"><em>Visited Content Topic<br \/>\n<\/em><\/td>\n<td style=\"width: 33.3084%;\"><span data-contrast=\"none\">Use this release condition to identify students who have viewed a particular Content Topic. This includes individual items, such as media items,PDFs, and even HTML templates.<\/span><\/p>\n<p><\/p>\n<p><strong>Note:<\/strong> The distinction between \u201ccompleted\u201d and \u201cvisited\u201d in Brightspace is dependent on your completion tracking settings. For more information, see our support site on <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/setting-up-completion-tracking\/\" target=\"_blank\" rel=\"noopener noreferrer\">setting up Completion (Click) Tracking<\/a>.<\/td>\n<\/tr>\n<tr aria-rowindex=\"13\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><b><span data-contrast=\"auto\">Discussions<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"14\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have received a specific score on a Discussion Topic<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>Score on Associated Rubric\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">In the Actions menu, select Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"15\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have not yet posted to a Discussion Topic<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>No Posts Authored in topic\u00a0<\/em><\/p>\n<p><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-contrast=\"none\"> In the Actions menu, select Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 33.3084%;\">Identify students who have created a minimum number of threads and\/or replies in a Discussion Topic<\/td>\n<td style=\"width: 33.3084%;\"><em>Posts Authored in topic<br \/>\n<\/em><\/td>\n<td style=\"width: 33.3084%;\"><span data-contrast=\"none\"> In the Actions menu, select Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"10\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><b><span data-contrast=\"auto\">Grades<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"11\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have received a specified score on an item in the Gradebook.<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>Grade value on a grade item\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-contrast=\"none\">In the <\/span>Actions<span data-contrast=\"none\"> menu, select <\/span>Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">This value can further be defined as greater\/less than, equal to, or corresponding to an inclusive or exclusive range.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"12\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have not yet received a grade on an evaluation<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>No Grade Received\u00a0<\/em><\/p>\n<p><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-contrast=\"none\">In the <\/span>Actions<span data-contrast=\"none\"> menu, select <\/span>Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">In this instance, it might may be useful to email another member of the teaching team (e.g., TA or co-instructor) and remind them that grading needs to be completed. To do this, you can use the <\/span><b><span data-contrast=\"none\">Send an email when the criteria are satisfied <\/span><\/b><span data-contrast=\"none\">Action and have your teaching team members as the recipients.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">You can also stack release conditions and select <\/span><b><span data-contrast=\"auto\">All conditions must be met<\/span><\/b><span data-contrast=\"auto\">. For example. you could use <\/span><b><span data-contrast=\"auto\">No grade received<\/span><\/b><span data-contrast=\"auto\"> in conjunction with <\/span><b><span data-contrast=\"auto\">Submission to folder<\/span><\/b><span data-contrast=\"auto\"> to identify students who have completed work and not yet received a grade.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"5\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><b><span data-contrast=\"auto\">Quizzes<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"width: 33.3084%;\">Identify students who have completed a quiz a specified number of times.<\/td>\n<td style=\"width: 33.3084%;\"><em>Completed Quiz Attempt<br \/>\n<\/em><\/td>\n<td style=\"width: 33.3084%;\"><span data-contrast=\"none\">The number of attempts that can be selected matches the <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/editing-quizzes\/#sect3\">quiz\u2019s <em>Attempts Allowed<\/em> setting<\/a>.<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"6\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have not completed a Quiz<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>No Completed Quiz Event\u00a0<\/em><\/p>\n<p><em>\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-contrast=\"none\">In the <\/span>Actions<span data-contrast=\"none\"> menu, select <\/span>Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"7\">\n<td style=\"width: 33.3084%;\" data-celllook=\"0\">Identify students who have received a specified grade on a quiz.<\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><em>Score on a quiz\u00a0<\/em><\/td>\n<td style=\"width: 33.3084%;\" data-celllook=\"0\"><span data-contrast=\"none\">In the <\/span>Actions<span data-contrast=\"none\"> menu, select <\/span>Take action only the first time the agent\u2019s criteria are satisfied for a user.<\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">This value can further be defined as greater\/less than, equal to, or corresponding to an inclusive or exclusive range.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">Additional Support<\/span><\/h2>\n<p>For more instructions and help guides for Intelligent Agents, please visit our support site <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/setting-up-intelligent-agents\/\">Setting Up Intelligent Agents.<\/a><\/p>\n<p>If you require additional assistance with Intelligent Agents, data reporting in your course, or with any Brightspace questions, reach out to <a href=\"https:\/\/itsjira.carleton.ca\/servicedesk\/customer\/portal\/15\">TLS Support for a consultation.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Intelligent Agents (IAs) are communication tools that can send email notifications to instructors and students when particular tasks\/actions are completed in a course. IA&#8217;s also have a automated data reporting functionality instructors may find useful. You can use Intelligent Agents to: Gather information on student engagement and disengagement in a course Identify students at risk [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - 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